On March 27, MEDAIGENCY held its first Stakeholders Board Meeting, bringing together a diverse group of actors from across the Mediterranean to contribute to the future of the AI powered solutions that will support emergency preparedness, response, and recovery. To ensure these solutions are practical, relevant, and grounded in real needs, the project adopts a strong participatory approach that places stakeholders at the center of the process.
The meeting brought together a wide range of stakeholder groups from across the Mediterranean, reflecting the diversity of actors involved in health-related emergencies. As shown in the stakeholders map below, these groups include policymakers, health and emergency institutions, civil society organizations, community representatives, and technical actors. Each group brings a different perspective and area of expertise that is essential to the project.
Their involvement helps ensure that the solutions developed by MEDAIGENCY are not only innovative, but also practical, relevant, and grounded in the realities of the different countries and institutions. While health authorities and emergency actors can help define operational priorities and validate needs, community organizations and local actors provide insight into the realities faced on the ground. Technical experts contribute knowledge on innovation and implementation, while policymakers and adopting institutions help ensure that solutions can be integrated into existing systems and sustained over time.
The Stakeholders Board plays a key role in this process. It serves as a platform for consultation, validation, and exchange throughout the project lifecycle, helping ensure that the solutions are aligned with institutional priorities, and designed for long-term sustainability. Stakeholders will continue to contribute at key stages of the project by validating identified needs, providing feedback on proposed solutions, participating in pilot activities, and supporting pathways for adoption and integration within their institutions.
This meeting provided an important opportunity not only to introduce the project and its objectives, but also to create space for meaningful discussion and closer engagement with stakeholders. Conversations focused on the needs and challenges faced by health and emergency actors across different contexts, the importance of ensuring that AI solutions remain ethical and usable in constrained resource settings, and the need to build solutions that can be sustained and institutionalized beyond the project duration.
The discussion highlighted the importance of developing solutions that are practical, adaptable, and easy to integrate into different operational contexts. Particular attention was given to issues such as connectivity, interoperability with existing systems, data reliability, and the need for solutions that remain functional in fragile or crisis-affected settings.
Stakeholders also emphasized the importance of capacity building, realistic training scenarios, and strong coordination between organizations to support long-term adoption. The meeting provided an opportunity for participants to express interest in specific solutions and to underline the value of continuing these discussions as the project moves into the next phases.
Beyond consultation, MEDAIGENCY will also involve stakeholders and their teams in training opportunities, demonstrations, and pilot activities aimed at strengthening capacities on AI-supported systems, data-informed decision-making, and the operational integration of new tools. As the project progresses, engagement will increasingly focus on supporting adoption, institutional uptake, and long-term sustainability of the developed solutions.
By bringing together diverse perspectives and creating opportunities for continuous exchange, the first Stakeholders Board Meeting marked an important step towards building stronger, more connected, and more resilient emergency health systems across the Mediterranean.
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